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Office Manager/Receptionist (Closed)

ARE YOU LOOKING FOR A FANTASTIC OFFICE MANAGER/RECEPTIONIST OPPORTUNITY WITH AN EXCELLENT COMPANY? Our client is seeking an experienced individual on a full-time basis.

Office Manager/Receptionist

About the Opportunity

Office Managerial duties, including but not limited to:

• Ordering office supplies, arranging maintenance of office equipment and ensuring office is run smoothly
• Managing building maintenance issues/cleaning requirements, pass cards administration etc.
• Maintaining, updating and sending Google Alerts
• Sending wire instructions
• Maintaining invoices and the spreadsheet for PMEL
• Preparing and editing documents using Microsoft Word, Excel, PowerPoint and/or Visio
• Reconciling Visa and Debit invoices
• Updating internal contact lists and ordering laminated cards
• Updating organizational chart, seating chart etc.
• Maintaining and updating SharePoint documents
• Organizing Multiculturalism Day, Potluck lunches, etc.
• Setting up and cleaning up workstations when employees join/leave the company
• Organizing Iron Mountain storage
• Being a Joint Health and Safety Committee representative, including monthly checkups of the office and preparing for the quarterly meetings
• Orienting new employees
• Tracking and reporting vacation
• Helping with HR tasks as needed
• Tracking gifts for compliance purposes
• Renewing contracts with Goodlife
• Backup for travel arrangements with Travel Agency
• Providing administrative support for back office staff, including the CFO/CCO, COO etc.
• Backup to an Executive Assistant in support of four partners
• Other administrative tasks as needed

Reception duties including but not limited to:

• Welcoming and directing visitors to appropriate area and advising internal contact(s)
• Boardroom management that includes printing the calendar, setting up for meetings (including lunch meetings), cleaning up after meetings and setting up video and telephone conferences
• Preparing fresh coffee throughout the day
• Managing incoming calls for the main line (including checking voicemails)
• Sending, sorting and distributing mail and couriers
• Checking and distributing faxes
• Managing photocopiers (replace toner, order new toner, load paper each morning)
• Keeping common areas, closets and two staff kitchens in a presentable state at all times
• Setting up and cleaning up after office events
• Ensuring executive washroom is properly stocked
• Arranging laundry pickups
• Aiding with grocery shopping and partner lunches

About You

• University degree or equivalent
• Intermediate MS Office Skills including Word, PowerPoint, Visio
• Strong communication skills, both written and verbal
• Experience in a smaller office (less than 50 employees) an asset
• Excellent organizational skills
• Ability to lift 5-20 lbs on occasion when necessary
• Professional, but energetic and fun-loving attitude

Pay Rate

$60,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #21663.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

About Lannick

Lannick is the premier professional recruitment and staffing firm in the Greater Toronto Area. Founded in 1985, Lannick provides best-in-class finance, accounting and technology professionals at all roles and levels through its three divisions: Lannick Finance & Accounting, Pro Count Staffing and Lannick Technology. Lannick places more than 1,000 candidates annually and is a preferred vendor for Canada’s most successful organizations. Learn more at www.lannick.com.