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Property Administrator - 3 Month Contract (Closed)

ARE YOU A PROPERTY ADMINISTRATOR LOOKING TO TAKE YOUR CAREER TO THE NEXT LEVEL? Our client is looking for an experienced professional to join their team for a 3 month contract.

Property Administrator - 3 Month Contract

About the Opportunity

• Process accounts payables; invoices, recurring payables, direct debits, voucher matching with the use of our procurement system
• Provide general Purchase Order and coding support, communication with Head Office Accounts Payable to coordinate processing of cheques of vendor invoices
• Assist with pick-up and drop-off of AP invoices and cheques
• Maintain the contract management file
• Maintain and track tenant Certificate of Insurance (COI)
• Assist with resolving issues related to invoicing with internal staff and vendors
• Develop Excel spreadsheets and assist staff with general ledger and AP transaction history
• Draft general correspondence or communications memos/letters/notices to suppliers, service providers, tenants
• Manage filing, faxing, photocopying and scanning of invoices into JD Edwards system and required backup
• Enter invoices for payment processing within 48 hours upon receipt
• Ensure proper approvals for expenditures are obtained
• Assistance in preparation/maintenance of Utility Tracking Schedules
• Administer tenant accounts and track all receivables to ensure tenants are not in arrears
• Prepare statements of accounts, late payment notices and default letters
• Ensure tenant compliance with obligations under the terms of the lease
• Respond to tenant concerns in a fast, efficient and timely manner
• Take responsibility for monthly rent collection and collection of arrears of rent
• Deposit of cheques within 24 hours of receipt and application of cash receipts in a timely manner
• Timely follow-up of outstanding accounts receivables and default letters
• Invoice all tenant charge backs and follow up on payment to avoid arrears
• Calculation of percentage rents for retail tenants, invoicing and collecting payments as applicable
• Maintain tenant emergency contact forms, key logs and sign-out sheets and the master tenant listing
• Maintain system for tenant utility meter readings and invoicing
• Maintain tenant information package by preparing and distributing updates as applicable
• Prepare and submit all move-in and move-out documentation as well as register of keys/or access passes
• Prepare the monthly rent roll reconciliation, A/R updates and open purchase order reports, including examining variances from previous period, for the Property Manager’s approval

About You

• Minimum 3 years previous Commercial Property Management experience
• Post-secondary education is an asset
• Worked with a real estate management financial system, knowledge of JD Edwards Enterprise One software program
• Aptitude with numbers and proficient with Microsoft office especially Excel and Word
• A team player with strong organizational skills and the ability to meet tight deadlines
• A self-starter with the ability to work independently

Pay Range
$16-$19/hour

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #20819.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

About Lannick

Lannick is the premier professional recruitment and staffing firm in the Greater Toronto Area. Founded in 1985, Lannick provides best-in-class finance, accounting and technology professionals at all roles and levels through its three divisions: Lannick Finance & Accounting, Pro Count Staffing and Lannick Technology. Lannick places more than 1,000 candidates annually and is a preferred vendor for Canada’s most successful organizations. Learn more at www.lannick.com.

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